Assignment #4: Describing Archives in a Common Way

Kenny Martin

Info 256-10

An archives is a space (it can be a building, multiple buildings, or even just a room or part of a building) designed to keep materials such as physical papers, artifacts, movie recordings, sound recordings, and computer files, among other things, safe and accessible to people forever, or at the very least as long as possible. There are several different types of archives, each focusing on specific types of materials to collect. For example, an archive might only collect records for an organization they are a part of (emails, meeting minutes, reports, patents, etc.) or an archive might only collect and preserve video games.

Earlier I mentioned an archives being a space designed for preservation of specific materials, and this means much more than simply being a space dedicated to place the materials. Everything from the temperature and climate, to the types of containers and shelves used to box and hold the materials, and even to the types of plants allowed to grow near the building (certain types of plants can attract insects that feed on paper). Physical materials, such as wood, paper and even human hands have chemicals in them that can lead to the deterioration of materials if not maintained and handled with proper care, such as keeping the temperature and humidity not too high, storing paper in metal cabinets as opposed to wood, and wearing specially-made archival gloves when touching materials.

In addition to physical materials, archives can (and usually are) tasked with preserving access to digital files, and this takes special training More

Advertisements

Assignment 3: Scope and Content Note and Container List

Eric Theodore Carlson papers

Scope and Content Note

This is a collection of correspondences, army documents, and school documents belonging to Eric Theodore Carlson (who went by the name of Ted) dated 1944 – 1947 (bulk 1944 – 1946). These documents primarily describe Carlson’s daily routines and leisure activities from his time at Iowa State College, Fort Snelling (army stint), Chrysler Corporation in Detroit, MI, and Monsanto Laboratories in Dayton OH. Towards the later part of the collection, Carlson talks about his concerns with atomic energy, his involvement with the atomic bomb, and his legislative push for the McMahon Bill. More